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Digital platform for public procurement

Public procurement involves procurement documents, cross-department validations, acquisition files with mandatory documents and PAAP generation.

We digitize the entire workflow: from needs collection to acquisition file completion.

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Who it's for

Public institutions managing direct acquisitions, simplified procedures or tenders that need a structured and traceable workflow.

  • Public procurement departments
  • Financial-accounting departments
  • Management (approvals)
  • Preventive financial control and secretariat
  • Procurement document initiators
  • Contract managers

What processes it covers

1

Annual needs collection with detailed lines and CPV codes

2

Centralization and annual procurement plan (PAAP) generation

3

Multi-role procurement document completion and validation

4

Official document generation (PDF procurement doc, justification, firm order)

5

Acquisition file building with mandatory documents per procedure type

6

Cumulation monitoring by CPV, project and budget year

How it works

1

Needs collection

Initiators enter needs with technical details, quantities and price estimates.

2

Validation and budgeting

Procurement adds CPV codes, financial allocates budget items, management approves.

3

PAAP generation

The system centralizes validated needs and generates the annual procurement plan.

4

Document workflow

Documents go through the complete flow: initiation, procurement, financial, manager, CFPP, secretariat.

5

Acquisition file

After document validation, the file is built with all mandatory documents.

What it produces

Procurement PDF with registration number
Auto-generated justification document
Firm order differentiated by contract type
PAAP in PDF and Excel format
Needs centralizer by CPV and project
Collection campaign information note
Complete acquisition file with document checklist

Explore the demo

See how the solution works in a test environment. Explore the interface and workflows with no commitment.

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FAQ

What roles are involved in the workflow?
Initiator, Procurement, Financial, Manager, CFPP, Secretariat, Contract Manager and Administrator.
Is the procurement procedure calculated automatically?
Yes, based on L98/2016 thresholds and cumulation by CPV, project and year.
What procedure types are supported?
Direct acquisition (SEAP and internal), simplified procedure, tender, request for proposals and Annex 2.
Are PDF documents generated?
Yes, all documents are generated with correct fonts and diacritics, including institution data from settings.

Let's map the process you want to automate

We start with your process, documents and rules. From there we define the solution, demo and implementation steps.

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